Welcome to SmartCare Online Help

The SmartCare online help explains all the tasks you can complete in SmartCare. There are two ways to access the help from within SmartCare:

Hyperlinked Phrases

Throughout the online help you will see phrases that look like this: hyperlinked text.

How to use the hyperlinked text

The list of procedures at the beginning of a topic take you to the specific procedure in the topic. For example:

Admit a Client

Change the Admission

Discharge  the Admission

are the procedures that you can access in the Admit a Client topic.

Use a Procedure

A procedure is a topic that uses numbered steps to indicate what keystrokes or mouse clicks to use to accomplish work in SmartCare. In a step, you will see bold face text and italic text.

Bold text - The bold text indicates what you are doing in the step. For example,

2. Click the New Item icon in the toolbar.

The bold text, New Item, indicates that is what you are clicking on the SmartCare screen.

Italic text - The italic text indicates name and titles of items or entities in the system. For example, the italic text in this sentence:

The Program Details page is displayed.

indicates the name of a page/screen in the system

Using the Tell me how Hyperlinked Text

Tell me how.. hyperlinked text provides further detailed steps, if you need them. For example, step one in the Admit a Client procedure looks like this:

1. Make sure the Bed Census page is displayed. Tell me how...

   1. Follow this path: My Office } Inpatient/Residential } Residential  } Bed Census.

   The Bed Census (###) List Page is displayed. View field definitions.

   Field	Description
   Filter
   All Statuses	Use to limit the status that is displayed on the page. Statuses are: All Statuses Leave Occupied Open Scheduled
   Date	Select a date from the calendar to limit the items listed to those <admitted???> on this date.
   All Programs	Select a program from the drop down list to view only clients admitted to the selected program. The list includes all Programs and all programs set up for the Residential facilities.
   Other	Only shows Other???
   All Units	Select a unit to view  information for a specific Unit.
   All Rooms	Select a room to view information for a specific Room.
   All Beds	Select a bed to view information for a specific Bed.
   List
   Client Name	Name of the client occupying the bed.
   Note	Information entered about this client.
   Flags	Flags are inserted to identify special considerations about the client.
   Bed	Identifies the bed the client occupies.
   Status	Identifies the status of the client. A variety of statuses can appear in this column. Depending on the status, the items in the drop down list will change depending on the status selected. View Statuses.
   Admitted	Identifies the date the client was admitted.
   Discharged	Identifies the discharge date for the client.
   Program	Identifies the Program the client is registered in.
   Room	Identifies the Room where the client resides.
   Unit	Identifies the Unit where the client resides.

    

When you click on the blue hyperlinked text, a help topic that explains how to access the Bed Census page is displayed. Use your browser's back button to return to the page where you clicked the hyperlink.

Using  the field definitions Hyperlinked Text

The field definitions hyperlinked text displays all the definitions for a page in SmartCare. For example, step 7 in the Admit a Client procedure looks like this:

7. Complete the required and necessary fields on the Census Management - Admit page. View field definitions.

   Field	Required?	Description
   		What is this???
   Client ID		The client's ID appears from the client's registration information.
   Client name		The client's name is displayed last name and first name.
   DOB		The client's date of birth is displayed.
   Gender		The client's gender is displayed.
   Schedule Date/Time		Identifies a scheduled admission. If the client does not have a scheduled admission, this field is blank.
   Action		Identifies the action you are taking for the client. For this procedure, it should display Admit.
   Non-Billable		Check to identify the admission is non-billable.
   Hold Bed		Grayed out???
   Admit Date Time	Yes	The current day's date is supplied in the field. No time is appearing???
   Expected Discharge Date Time		Enter the client's expected discharge date, if known.
   Arrival Date Time		Enter the date and time the client is expected to arrive at the unit.
   Admit Decision Date Time		Enter the date and time when the admission is decided on.
   Emergency Room Arrival Time		Enter the date and time when the client is expected to arrive at the emergency room, if applicable.
   Emergency Room Departure Time		Enter the date and time when the client is expected to leave the emergency room, if applicable.
   Program		Identifies the program the client is being admitted to. Click the drop down arrow to change the program. Note: The client must be registered in the program to select a different program in this field.
   Overflow		What is this???
   Bed		Identifies the bed the client is being admitted to. Click the drop down arrow to change the bed selection.
   Bed Search		Click the Bed Search button to search for an open bed.
   Only show beds for selected program		Select this checkbox so when using Bed Search, only the beds available for the selected program are displayed.
   Unit		Identifies the unit where the client is being admitted.
   Client Type	Yes	Identifies the client type. Options are: Adult Adolescent Child
   Room		Identifies the room selected from the bed search.
   Comments		Enter comments as needed for the admission. How many characters???
   Admission Type	Yes	Select the Admission Type. What is this???. Identifies the immediacy of the admission. For example, options might be Elective, Emergency, Information not known, or Urgent.
   Admission Source		Identifies the source of the admission. Select from a lengthy list of sources.
   Assignment Type		Select the Assignment Type. What is this???
   Reason		Identifies the presenting reason for the admission.
   Location		Identifies the location of the facility.
   Billing Procedure		Identifies the procedure code to use for billing for the services.
   Clinician		Identifies the clinician who is working with the client.
   Physician		Identifies the physician who this client is a patient of.

    

When you click on the link, a table is displayed with a definition for each field on the Census Management - Admit page. Use your browser's back button to return to the page where you clicked the hyperlink.

Using a complete sentence Hyperlinked Text

Sometimes you may see a complete sentence that is hyperlinked text, For example, at the bottom of every procedure this text appears:

Why can't I access these screens?

If you are having trouble accessing pages in SmartCare, you may not have the correct permissions to access the page. Click this link to display another topic that defines all the permissions needed to access specific pages in SmartCare. If you cannot access a page, contact your system administrator to be given proper permissions.